How to Delegate Authority to Staff Without Sharing Your Digital Signature

Legal experts at Zakon.kz addressed a common mistake made by Kazakhstani business owners: to speed up document handling and government services, they hand their personal digital signature (EDS) to an employee. The law offers a safer route instead — issuing a power of attorney and granting access to specific operations without revealing the key itself. The question is especially relevant now, as companies delegate parts of their work not only to people but to AI agents and other digital tools, making clear role separation inside company systems essential.

A personal digital signature is legally equivalent to the owner's own signature, so every action performed with it is automatically treated as their decision — along with full responsibility for any errors or misuse. Once the key is in an employee's hands, proving who actually signed a document or filed a request becomes nearly impossible. Formal delegation through a power of attorney or a separate account with limited rights solves this: the employee gets access strictly to the operations assigned to them, while every action stays traceable.

Business owners should check who in their company currently has access to their personal digital signature and for what tasks, then replace that practice with formal delegation with clearly defined boundaries. In 1Cifer, every employee works through their own agent with rights drawn from the company's structure rather than someone else's key — approvals for invoices and contracts move along a defined route with a saved history of decisions, so it's always clear who confirmed what and when.